Privacy Policy
We are fully committed to protecting your privacy. We will only use the information that we collect about you lawfully in accordance with the General Data Protection Regulation (EU) 2016/69. We will not pass your telephone number, email address or any personal details to any other organisations other then to process your order.
When we collect information about you, the personal information we retain may include:
- name, address, telephone number, email and other contact information,
- information we need to set you up as a customer on our system,
- information about the products you buy may keep records of contact with you, such as notes, emails and letters, information requests about specific products,
- choices you have made regarding how you want to be contacted.
- Payment Information – we use Paypal to process payments and do not have access to this information
How we collect information about you and what happens to that information:
Account Applications
When you apply to be a customer of witexshop.com you will be required to provide information digitally on an online form.
Your data will then be downloaded electronically onto our retail management system.
People who email us
Any email sent to us or any member of the witexshop.com staff will be automatically stored on our mail servers and those of our e-mail service provider. Please be aware that you have a responsibility to ensure that any email you send to us is within the bounds of the law.
Use of cookies and links to other website
We use cookies to track visitors to our websites to help us tailor the content and features to your interests and preferences. We sometimes link our websites and social media to other relevant sites. You should aware that we have no control over the privacy policies of some of the websites we link to.
How we process, protect and share your personal information
How we protect your information
The security of your information is very important to us. To prevent unauthorised access, accidental loss, disclosure or destruction of data, witexshop.com computers and servers are behind firewalls, protected by anti-virus software and backed-up regularly. Our servers are only accessible to members of our staff, and to our hardware and software providers. All the online services we use in relation to the transfer and storage of data are protected by complex passwords.
How we share your information
From time to time we may send information to, receive information from, or exchange your personal information with:
Partners, representatives or agents who support us to deliver our products and services to you (for example one of our suppliers may ship an order to you directly)
- regulators, courts or other public authorities,
- the emergency services in the case of accident or emergency.
How long we keep your information
Where you have set up a customer account with us we will keep your personal information only for as long as necessary to administer the accounts you have with us in line with regulatory and legal requirements, and will remove all personal information relating to it when you no longer have a customer relationship with us and all regulatory requirements to hold the information have expired. Accounts that have been inactive for more than two years are deleted from our database.
Where you have enquired about our products, or subscribed on our website, we aim to only send you information and marketing about our events, products, services and subscriptions for a maximum of two years unless you have become a customer of ours, are actively engaged with the communications we send you or tell us you still want to hear from us. When we remove you from our subscription list we will also where possible remove your personal information from our databases and any that we control on third-party providers.
Please note, we may need to maintain some element of personal information on our servers or those of our email marketing providers to manage unsubscribes and re-subscriptions and ensure that we don’t send emails to someone who has already unsubscribed from our mailing lists.
How you can manage information we hold and how we use it
Data protection regulations mean you have rights over how we hold and use the information we hold about you:
- You have the right to give your consent to us using your data for any activities we do not have a lawful basis to carry out, for example emailing you marketing communications. You can withdraw it at any time.
- You have the right to request access to the information we hold about you; this is called a Data Subject Access Request.
- You have the right to know who your data is shared with and why.
- You have the right to have your details updated if they are inaccurate and for information not required for lawful reasons to be deleted.
- You have the right to have automated processing and profiling restricted.
- You have the right to request that information we process by automated means is sent to you or another nominated data controller in a commonly used electronically readable format
If you wish to action any of the above please contact us using the details below.
Complaints or queries
We always do our best to meet the highest standards when collecting and using personal information. For this reason, we take any complaints very seriously and encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate.
We have endeavoured to draft this privacy notice to be clear and concise. It may not be an exhaustive description of all aspects of our collection and use of personal information.
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